Administrative Assistant - Legal Unit

Our client, the EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA), aims to transform the anti-money laundering and countering the financing of terrorism AML/CFT supervision across the EU and enhance cooperation among Financial Intelligence Units (FIUs).
The Authority is located in Frankfurt am Main, Germany. Civitta in cooperation with Synergie Personal Deutschland GmbH is providing temporary staffing services to the agency.  

Administrative Assistant - Legal Unit

As an Administrative Assistant at AMLA, you will provide administrative and coordination support to the Legal Unit, keeping its legal documents, workflows and deadlines in good order. You will help prepare legal outputs for AMLA’s decision-making bodies, organise meetings and support the procurement of external legal services in a dynamic and multicultural EU institution.

You will

• Provide administrative and coordination support to the Legal Unit, including planning, organising and following up on its internal processes and activities
• Register, classify, file and update legal documents and records in the Unit’s document and case management systems, ensuring accurate version control
• Coordinate the Unit’s workflow by registering and allocating tasks, maintaining work plans and trackers, following up on deadlines and monitoring the delivery of legal outputs
• Prepare and finalise documents for AMLA’s decision-making bodies, making sure they are complete, properly formatted and correctly referenced
• Organise meetings, workshops and events, and support procurement procedures for external legal, litigation and translation services, including contracts and purchase orders
• Maintain the Unit’s knowledge repositories, metadata, statistics and dashboards, and prepare periodic reports on workload, deadlines and the use of external legal services

Requirements

• Post-secondary education attested by a diploma
• At least 1 year of professional experience in administrative work
• Experience in a legal environment or with public procurement procedures is an advantage
• Very good knowledge of MS Office (Outlook, Word, Excel, PowerPoint, Teams), with experience in document management and managing workflows
• English at C1 level, as English is the working language at AMLA
• Ability to draft clear, accurate and well-structured documents and management reports in English
• Excellent organisational skills, with the ability to coordinate meetings, manage complex workflows and work autonomously under time pressure
• Strong communication skills, a service-oriented attitude and a problem-solving approach

Benefits

• Full-time temporary role for 9 months, with possible extension based on operational needs
• Hourly salary: €24.56 (full-time position gross monthly salary approx. €3,570)
• Opportunity to work in a prestigious EU Authority within a multicultural environment
• A position that provides interesting, varied tasks with a healthy work-life balance
• The expected start date for this position is as soon as possible
  We kindly invite you to submit your CV in English by 12 November 2026

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