Senior Recruiting Coordinator

Why work at Higgsfield AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.

We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.

  About the role

We're looking for a Senior Recruiting Coordinator to own how our Almaty recruiting team runs day to day.

Our Almaty recruiting team hires across Engineering, ML & Research, Product, Growth, Creative, GTM, Finance, and Operations, at a pace few companies have ever had to match. This role makes sure that pace doesn't turn into chaos.

What you'll do

Process & Standarts

• Define and roll out one consistent way of working across the team: intake, pipeline stages, scorecards, interview loops, offer approvals, and handoff to onboarding.

• Make sure every open role has a clear recruiter owner, a named final decision-maker, and an agreed interview panel.

• Keep the Hiring Matrix, recruiting playbooks, and Ashby guides current so recruiters and hiring managers can self-serve.

• Catch overlapping roles and duplicated outreach before the same candidate is contacted twice.

Ashby & Recruiting Data

• Own Ashby as the single source of truth. That means no side spreadsheets and no pipelines living in messengers.

• Run weekly pipeline hygiene checks for stale candidates, missing scorecards, untracked sources, and applications that were never closed.

• Make sure every source is tagged and measurable, including referrals, events, university partnerships, paid channels, and agencies.

• Partner with recruiting automation owners on stage automations, integrations, and dashboards.

Reporting & Insights

• Own recruiting reporting to leadership: pipeline by role, where candidates are stuck, offers out, and which decisions are needed.

• Replace manual status reports with live dashboards built on Ashby data.

• Track funnel conversion, time-to-hire, channel performance, and recruiter load, and turn them into clear recommendations.

• Run the weekly recruiting sync and make sure decisions and action items are captured and followed through.

• Onboard new recruiters and coordinators into tools, process, and team standards.

• Manage recruiting tools and licenses (Ashby, LinkedIn Recruiter, sourcing tools) so every seat is actually used.

• Escalate blockers early, such as salary band approvals, onboarding capacity, and stalled final rounds.

Your must haves

• 5+ years in recruiting, recruiting operations, or talent program management, including at least 2 years owning process or operations for a team of recruiters.

• Hands-on Ashby experience, or deep expertise in a comparable ATS plus the ability to become an Ashby power user quickly.

• Experience building recruiting reports and dashboards that leadership actually used to make decisions.

• Experience in a high-growth company hiring at volume across multiple functions.

• Ability to hold recruiters and hiring managers accountable without direct authority over all of them.

• Highly structured, exceptionally organized, and detail-oriented.

• Excellent written and verbal English and Russian.

The deal

• Competitive salary in USD.

• On-site role in Almaty office.

• Full-time position.