Senior HR Coordinator

Are you an experienced HR professional who thrives on delivering accurate, compliant payroll and HR operations in Japan? Then join our mission to pioneer smarter water solutions that reduce energy use and improve lives.

As our new Senior HR Coordinator, you'll be managing end-to-end payroll, benefits, statutory compliance, and employee lifecycle administration for our Japan operations that ensures our people experience seamless, reliable HR support every day. You'll be part of an inclusive culture that values differences and supports growth, well-being, and belonging.

What you will be doing

As a key part of the Japan HR Operations team, you'll create impact by ensuring accurate and compliant HR processes across payroll, tax, benefits, and employee administration while driving continuous improvements that elevate the employee experience in Japan.

Your main responsibilities include:

• Coordinate monthly payroll, statutory payments, social insurance, resident tax, and year-end tax compliance
• Manage employee lifecycle processes, including onboarding, employee changes, and offboarding
• Prepare statutory payroll, tax, and social insurance reports, and support audits and inspections
• Coordinate health examinations, stress-check programs, and occupational health activities
• Maintain HR systems and employee data, and support reporting and payroll reconciliations
• Serve as the main contact for payroll, benefits, tax, and HR administration inquiries

What makes you a great fit

Above all, you’re a detail-oriented HR professional with strong expertise in Japanese payroll, tax, and social insurance, able to manage priorities and stakeholders effectively. We'd also imagine that you are/have: We'd also imagine that you are/have:

• At least 5 years of hands-on HR operations and payroll experience in Japan, including monthly payroll, bonus processing, year-end tax adjustments, and payroll accounting journal entries.
• Strong practical knowledge of Japanese labor laws, social insurance, labor insurance, individual income tax, and statutory reporting requirements
• Native-level Japanese proficiency and business-level English for communication with regional and global HR teams
• Proficiency in Microsoft Office, particularly Excel, with strong attention to data accuracy and confidentiality

It's a plus if you also:

• Experience with SAP or similar HRIS platforms
• Experience managing payroll, benefits, and time & attendance vendors, including audit support
• HR operations experience in a multinational environment, including contingent workforce and employee program administration

Why you'll love working here

Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.
• Annual bonuses, health insurance and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering.
• On-demand training and structured development programmes to support your growth.

Valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds. As part of our commitment to a safe and compliant hiring process, final candidates may be required to undergo a background check, subject to applicable local laws and regulations.

Join Grundfos, apply today!