Secretary

Purpose & Overall Relevance for the Organization:

The mission of the Secretary to SVP/VP is to assist them on administrative task and daily

communications.

Key Responsibilities:

• Support assigned SVP/VP in team communication management, including but not

limited to function all employee meeting, DR meeting.

• Support SVP/VP in team activities management, including but not limited to

function teambuilding, restricted meeting room booking etc.

• Support SVP/VP in business related visitors management.
• Support SVP/VP in business related presentation formatting & editing when

needed.

• Support SVP/VP to manage and maintain the department filing system to

make sure all documents are maintained or released in time and accurately.

• Assist SVP/VP to manage the Online approval when needed
• Manage business related Calendar for SVP/VP to make sure they can have a

proper daily schedule that is well planned and managed

• Support SVP/VP on Travel & expense management and company car management
• Other ad hoc business related and reasonable tasks assigned by leaders, including but not

limited to SLT conference or meeting logistic support.

Key Relationships:

• Function Management Team
• SVP/VP Secretary community
• Travel team
• Admin functions
• Finance internal colleagues

• HR
• Upper management across function

Knowledge, Skills and Abilities:

• Detail-oriented
• Team work
• Ability to multi-task
• Stress & confidentiality proof
• Excellent file management skills
• Excellent interpersonal/communication skills
• Previous experience as an executive assistant or secretary.
• College Degree, preferably with an economics or Operations background.
• Fluent in English & Mandarin
• Excellent working knowledge of Microsoft software.