School of Engineering - Senior Executive/Assistant Manager

[What the role is]

[What you will be working on]

To provide integrated administrative, procurement and student development support to ensure efficient school operations and enhance student engagement outcomes.
•    Provide guidance to academic staff on procurement and budgeting processes
•    Perform end-to-end procurement (e.g. Small Value Purchases, Invitation To Quote, Request For Quote, Direct Contracting, Invitation To Tender) in accordance with government procurement guidelines
•    Ensure compliance with organisational policies and support quality assurance audits with key stakeholders
•    Maintain accurate data repositories and records to support reporting, compliance and decision-making
•    Co-develop and implement student development programmes, leadership initiatives and engagement activities
•    Support student club and activities to promote engagement and holistic development
•    Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties
•    Leverage Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) to streamline workflows and enhance data management
•    Undertake ad-hoc assignments and projects as required

[What we are looking for]

•    At least 3 years of relevant experience, preferably in education administration
•    Strong organisational, communication and coordination skills
•    Team player with the ability to collaborate effectively across all levels
•    Meticulous and self-driven, with strong attention to detail
•    Able to work in a fast-paced environment and manage multiple priorities
•    Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) is preferred.