Project Administrative Assistant

Job Title: Project Administrative Assistant  
Location: Hybrid (Naples, FL)  
Reports To: Manager of Field Administration  

About Daniel O’Connell’s Sons (DOC)  

Founded in 1879, Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.  

When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.  

Position Summary  

We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.  

Key Responsibilities  

• Provide administrative and financial support across multiple construction projects.  

• Process invoices and assist with basic accounts payable (AP) tasks.  

• Generate commitments and manage contracts and project documents.  

• Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.  

• Maintain organized digital documentation using cloud-based systems.  

• Communicate effectively with internal stakeholders, subcontractors, and vendors.  

• Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.  

• Collect, verify, and track COIs and required endorsements/limits.  

• Use Excel and email tools to track, report, and share project data.  

• Contribute to a culture of urgency, attention to detail, and continuous improvement.  

Qualifications  

• Experience supporting construction or project-based teams preferred.  

• Strong organizational and communication skills.  

• Comfortable working with financial systems and processing invoices.  

• Proficiency in Microsoft 365 and cloud-based document management platforms.  

• Ability to adapt to new technologies and systems quickly.  

• Experience with Sage or Vista (or similar financial software) is a plus.