Procurement Manager

About the Voith Group

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 22,000 employees, sales of € 5.2 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.

Procurement Manager 

Job Summary 

• Manage Purchasing team and overall responsibility for VTZA Procurement department.
• Sourcing and Purchasing of productive and Non Productive material in line with Voith Group Procurement Policy.
• Evaluation of suppliers in accordance with VTZA and Voith Group Procurement Policy.
• Ensure data integrity of procurement and inventory system data related to purchasing.
• Strategic contracts management.
• Support the Company in the achievement of B-BBEE goals.
• Participate in Global procurement Initiatives and manage the localization initiatives of VTZA.
• Manage the identification and evaluation of suitable vendors in accordance with VTZA procurement policy.
• Lead and control the purchasing functions by coordinating with the purchasing team and internal customers. 

Primary Duties 

Purchasing and Sourcing Material 

• Source spares, materials, services, engineering supplies and sub-assemblies for projects from new and/or existing suppliers locally.
• Negotiate local supplier quality, price, delivery and quantity , optimising economies of scale.
• Initiate, create, negotiate and implement agreements/contracts as required so as to secure best commercial advantage and ensure continuity of supply.
• Make purchase recommendations/decisions based on demand.
• Process purchase orders within ERP system(Navision).
• Monitor, communicate and update delivery status of orders within Navision system and ensure internal customers are able to view the information.
• Conduct annual and other price increases reviews/audits with suppliers i.e. no automatic price increases accepted.
• Promote procurement from direct suppliers i.e. cut out middleman where possible.
• Ensure return of incorrect/oversupplied items in accordance with VTZA return policy.
• Ensure purchase order traceability within Navision or Business Central system.
• Initiate purchase orders for outworks and expedite accordingly.
• Lead inventory management initiatives and drive weekly/monthly control actions to ensure optimal stock levels.
• Ensure a demand-driven supply chain through effective MRP planning and Just-in-Time (JIT) deliveries to support optimal inventory management.

Supplier Management and Evaluation of Suppliers

• Evaluate suppliers in accordance with VTZA procurement policy.
• Ensure feedback to supplier regarding findings and areas for improvement identified.
• Ensure follow up on areas for improvement.
• Continuously ensure that alternate suppliers are sourced with improved BEE ratings, better pricing. better delivery.
• Coordinate trials with possible new suppliers to ensure quality of goods and service.
• Ensure that BEE target requirements (Procurement spend, ED/SED etc.) are met monthly.
• Monitor on time delivery from suppliers and ensure 92% on time delivery.
• Ensure documentation of drawings issued to suppliers and drawing registers are kept up to date.
• Setting up and renewal of service level agreements and contracts with suppliers.
• Monitor supplier conformance to their quality systems and procedures. Ensure necessary certificates are obtained from suppliers for quality control.

General 

• Lead, develop, and manage the VTZA Procurement Team to achieve operational excellence, strategic objectives, continuous improvement, and high levels of stakeholder satisfaction.
• Ensure compliance in line with Voith Purchasing Manual and VTZA and Voith approved Signature Mandate requirements.
• Represent Procurement in cross-functional meetings across Sales, Production, Finance, Logistics, Engineering, and Projects.
• Lead the resolution of supply chain and supplier issues with internal and external stakeholders.
• Prepare and present monthly procurement reports covering spend, inventory, supplier performance, and cost savings ( Spent Analysis, S-OTIF, Inventory management, cost savings, NCR rate etc..)
• Leverage supplier expertise to support innovation, cost reduction, quality improvements, and problem-solving.
• Act as the technical liaison between Procurement and Engineering on specifications, drawings, and requirements.
• Coordinate Procurement, Engineering, and Project activities to support timely project execution.
• Conduct supplier assessments, audits, and evaluations to support development and risk management.
• Communicate and update part number supersessions within the Navision / Business Central system.
• Provide technical buying support during the absence of Commodity Buyers, Buyers, or Logistics personnel.
• Initiate new vendor accounts and maintain complete and accurate supplier records.
• Identify inspection-required items and coordinate quality-related activities with the Quality Manager.

Levels of Authority 

• In accordance with Voith Turbo (Pty) Ltd Authorities Matrix.

Qualifications 

• Degree in Procurement or degree in Supply chain management & Logistics.
• Technical qualification in engineering: mechanical or industrial.

Experience 

• 5-8 years’ experience in >R300M pa Procurement and Supply Chain Management, preferably in an engineering environment.
• In depth knowledge of Import and export processes.
• Previous experience with both foreign and local procurement.
• Commercial contracts negotiation skills and experience with both foreign and local suppliers.
• In-depth and up to date Knowledge on MRP and MPS required.
• Parts management and inventory optimization experience advantages.
• Supplier development and B-BBEE preferential procurement strategy.
• Development and execution experience.

Computer Literarcy 

• Advanced MS Excel, MS Word, MS Power point, ERP (preferably NAV, Business Central or SAP).

Competencies 

• Leadership skills.
• Communication and interpersonal skills.
• Commercial and legal acumen.
• Economic and market awareness.
• Accuracy and attention to detail.
• Data and information analysis.
• Analytical, creative and Probelm solving - ability to collect and analyze information, solve problem, and make decisions.
• Planning and organizing.
• Negotiating skills.