Pension Plan Coordinator

No Relocation Assistance Offered
Job Number #177279 - Del.Miguel Hidalgo, Mexico City, Mexico

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

Pension Plan Coordinator

The Pension Plan Coordinator manages the end-to-end operational, financial, accounting, and compliance lifecycle of corporate pension plans across four entities. Key responsibilities include overseeing payroll contributions, SAP general ledger accounting, and fund valuation across multiple investment contracts; leading the Technical Pension Committee and ensuring strict adherence to local regulations and SOX internal controls; and managing participant support and retiree benefit payments.  

Key Responsibilities 

Operational Administration & Record Keeping

• Monthly Contributions & Integration: Review and validate monthly shared payroll contributions for all four entities. Issue official instruction letters to the trustee (Citi), prepare and record accounting entries in SAP, and generate data layouts for the third-party record-keeping platform to ensure accurate allocation.

• Separations & Terminations: Audit and reconcile termination and severance payouts against record-keeping balances and SAP records; execute financial recoveries where applicable.

• Platform Management & Statements: Maintain employee-level data accuracy in Meta4 and external participant portals, ensuring statements and balances are updated and accessible.

• Intercompany Transfers: Calculate and execute balance adjustments (Defined Benefit and Defined Contribution) for employee transfers between group entities.

Accounting, Valuation & Financial Reporting  

• Fund Valuation & Cash Flow: Reconcile monthly valuation statements provided by trustees/asset managers against bank statements, general ledger balances, and Accitrade closing reports across 28 active plan contracts. Prepare monthly cash flow reports for actuarial advisors (WTW).

• Corporate Accounting (US GAAP / Local GAAP):

  • Record monthly pension provision entries and quarterly Other Comprehensive Income (OCI) adjustments.

  • Reconcile memo/off-balance-sheet accounts in SAP

  • Prepare quarterly corporate reporting figures (CFN 2 and CFN 5), deliver Balance Sheet Reviews (BSR), and explain cash flow variances related to pension GL lines.

• Annual Financial Closing: Lead the annual pension closing process (Kick-off, funding calculations, 10-K footnote preparation, final actuarial balances, extraordinary adjustments, and formal annual audit opinions).

Governance, Pension Committee & Vendor Management 

• Technical Pension Committee: Organize and lead quarterly meetings with the Technical Pension Committee and external investment advisors (WTW). Prepare executive presentations, review portfolio yield and performance, draft meeting minutes, collect required signatures, and maintain updated trustee signatory lists.

• Vendor & Asset Manager Management: Review and approve fee invoices and commission settlements for trustees, fund managers, and advisors (Citi, SURA, VALMEX, WTW, Record Keeper). Generate purchase orders and execute payment instructions.

• Budgeting & Actuarial Estimates: Coordinate with actuaries and payroll teams to determine the annual Net Periodic Pension Cost (NPPC / CNP), updating Latest Estimates (MLE) and annual budget forecasts.

• Shareholder Proxy Voting: Coordinate information, documentation, and execution of proxy votes associated with plan assets.

Compliance, Taxation, SOX & Retiree Relations 

• Regulatory Compliance (CONSAR): Prepare and file the annual performance and statistical report with the national pension authority (CONSAR) to preserve the tax deductibility of the pension plan.

• Internal Controls & Audit: Ensure full compliance with Sarbanes-Oxley (SOX) controls; act as key point of contact for internal, external, and GRC audits.

• Retiree Benefit Administration: Supervise monthly retiree pension payments, publish annual payment schedules, adjust tax withholding tables according to updated local tax laws (ISR), and coordinate distribution of annual tax withholding certificates.

• Participant Support & Continuous Improvement: Serve as the primary contact for active employees and retirees regarding inquiries, account statements, and dispute resolution. Support strategic technology migrations and system remediation projects (e.g., Record Keeper platform enhancements).

Qualifications & Skills

• Education : Bachelor’s degree in Accounting, Finance, Actuarial Science, Business Administration, or related field.
• Experience: 3–5 years of progressive experience in general accounting, corporate pension administration, employee benefit accounting, treasury, or actuarial consulting.
• Technical Skills: Strong proficiency in SAP and Google Suite tools is highly desirable. Advanced skills in data management.
• Soft Skills: Exceptional communication, negotiation, and stakeholder management skills, with the ability to interface confidently with external auditors, local teams, and executive leadership.
• Languages: Full professional proficiency in both English and Spanish (written and spoken) to effectively collaborate with local and global teams.

Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives  to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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