Office Coordinator (Fixed-term, Part-time)

We are PUBG, the global battle royale phenomenon! After the release of our flagship title in 2017 we have become one of the highest selling games of all time with over 75 million copies sold – that’s a lot of Chicken Dinners! PUBG Studios Seattle is a small, skilled team with a wide range of game dev experience, coming together with a strong focus on quality and cross discipline collaboration.

Our office is located in Madison, WI. We are at the heart of a vibrant game development scene, surrounded by top-tier studios and industry talent. We pride ourselves on pushing the boundaries of creativity, storytelling, and visual artistry. Our team of talented artists, designers, and developers work collaboratively to build immersive worlds that captivate players.

The person we’re looking for:   

PUBG Studios Madison, WI office is seeking a part-time temporary Office Coordinator to support the PUBG Studios Madison office in efficient and friendly office operations through August 2027.

This position will work 20 hours per week onsite at the office. We’ll work with the selected candidate to set a schedule that fits their availability and business needs, with shifts falling between 8:00 a.m. and 6:00 p.m., Monday through Friday.

Our ideal candidate is reliable, detail-oriented, can manage recurring tasks independently, and communicate proactively when priorities shift. This role will report to the Administrative Assistant.

Responsibilities:

• Proactively stock downtown Madison office and Middleton office with drinks, snacks and office supplies via large online orders.
• Support internal event planning tasks including purchasing items, decorating, and requesting quotes from vendors.
• Coordinate communication with landlords of both offices as maintenance needs arise.
• Track and submit invoices for payment & collaborate with Finance Team.
• Identify areas of organizational improvement in both offices and take responsibility in making these changes.
• Maintain a clean office environment through duties such as emptying breakroom dishwashers, resetting conference rooms, company meals, and other light tasks.
• Communicate professionally and courteously with employee requests and questions.
• Track gift distribution for employees and pack and ship company items to remote team members.
• Other duties, as assigned.

A Typical Day May Include:

• Checking breakroom inventory and placing or picking up orders.
• Coordinating a vendor delivery or maintenance visit.
• Light tidying or organizing of shared office spaces.
• Submitting invoices for payment.
• Packing and shipping gifts for remote employees or distributing gifts to in-office staff.

Qualifications:  

• Strong organizational skills and comfortability in managing multiple tasks at once.
• Proactive work and personable communication style.
• Reliable transportation and the ability to run in-person errands.
• Ability to lift moderate loads of up to 25 pounds (receiving deliveries, stocking).
• Ability to maintain a confidential and professional work environment.

What we offer:  

• A competitive total compensation package with 20 hours of work per week
• Accrued paid time off
• 12 hours of paid sick leave to prioritize your well-being
• Comprehensive employer funded healthcare – ensuring you pay nothing out of pocket for in-network medical care
• Employer-paid premiums for dental, vision, and medical insurance
• Flexibility to shift hours worked during business hours to accommodate personal commitments
• Enjoy free catered lunches, snacks and beverages
• Engage in regular team outings and social events to foster a positive work culture

PUBG Studios provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.