Node Administrator

Company Description

Every institution values excellence. What matters most is why. 
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. 

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. 

The ARC Centre of Excellence for Quantum Computer Performance and Integration (QPI) is a newly established national research initiative bringing together leading scientists, engineers, students and industry partners to accelerate breakthroughs in quantum computing while building the capability and culture that will shape Australia’s quantum future. QPI spans eight Australian university nodes. The Centre works with government agencies, research organisations and industry partners across the quantum computing sector.  

Job Description

The Griffith University Node Administrator will support the effective operation of the ARC CoE for Quantum Computer Performance and Integration (the Centre), with a primary focus on the Griffith University (GU) Node, through the provision of high-level administrative and operational support for GU-based investigators, researchers and students. The position will also contribute to coordinated Centre-wide administrative, reporting, and professional-service activities, and will build strong working relationships between the Centre and key internal and external stakeholders. The position is a member of the QPI Operations Team. It is line managed at Griffith University by the Node Lead and reports functionally to the QPI Chief Operations Officer, based at UNSW, on Centre-wide operational matters, including Centre reporting, governance processes, administrative standards and Centre events. 

Key responsibilities will include:  

For the GU Node: 

• Serve as the primary administrative contact for the Griffith University Node, building strong relationships with researchers, students, stakeholders, and University partners.  

• Coordinate the day-to-day operations of the Node, including procurement, travel, onboarding, committee support, and administrative systems.  

• Manage financial administration, including purchasing, invoicing, reconciliations, budget monitoring, and financial reporting.  

• Support research activities and events, coordinating workshops, seminars, conferences, student support, and stakeholder engagement initiatives.  

• Deliver governance, reporting, and compliance support, including performance reporting, committee administration, and adherence to University and funding requirements. 

For the Centre overall: 

In consultation with the Centre Director, COO and Senior Finance Officer: 

• Support Centre-wide reporting and review activities, including annual reports and major review submissions.  

• Contribute to Centre-wide financial monitoring and reporting through the provision of accurate Node financial information.  

• Support the delivery of the annual QPI Workshop, including domestic travel and on-site event coordination as required. 

About you 

• Demonstrated experience in administration, preferably within tertiary higher degree research administration, and experience providing proactive administrative and operational support in a complex research, higher education or comparable environment, including the ability to coordinate across multiple service areas and follow matters through to completion. 

• Demonstrated experience in financial administration and monitoring, including tracking expenditure against budgets, reconciling accounts and preparing financial reports, preferably in a grant-funded research environment. 

• Excellent written and verbal communication skills, with a demonstrated commitment to high‑quality customer service and ability to tailor communications for diverse audiences. 

• Strong organisational skills, with the ability to manage multiple priorities and deadlines while maintaining a high level of attention to detail. 

• Well-developed computer literacy skills, including the ability to quickly adapt to new systems and technologies. 

• Demonstrated ability to interpret and apply policies, and experience providing clear guidance and resolution on complex matters.   

• The successful candidate will hold relevant tertiary qualifications and subsequent relevant experience, or an equivalent combination of relevant skills, knowledge and experience. 

What we can offer

This is a three (3) year fixed term part time role (0.4 FTE) position based at the Griffith University Brisbane South(Nathan) campus. As Griffith is a multi-site University you may be required to work across other locations.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
HEW 6 Salary - Base range - $94,966.18 - $101,295.51 + 17% superannuation. Total FTE package range is $111,110.42 - $118,515.75.

Qualifications

Additional Information

Why join Griffith? 
 
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: 

• Wide range of Learning and Development opportunities 

• Mix of on campus and work from home options available and a supportive work environment 

• Salary packaging options and corporate health discounts 

• Generous leave entitlements including paid parental leave and leave loading 

• Support with future learning opportunities through our educational staff assistance scheme 

• Opportunities for internal mobility 

• Health Safety and Wellbeing initiatives – on campus Gym facilities 

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. 

How to apply 

Please submit your application online and ensure it includes the following: 

• A covering letter outlining your suitability for the role please refer to the qualifications above and the position description.

• Current curriculum vitae/resume including full contact details 

For application and recruitment advice please reach out to Laura Whitworth, Talent Acqusition Partner on l.whitworth-matthews@griffith.edu.au

For information specifically about this role, please contact A/Professor Sergei Slussarenko, Node Lead on s.slussarenko@griffith.edu.au

Closing date: Sunday 15th November at 11:59pm. All applications must be submitted online