Human Resources Specialist (on-site)

Employment Type:

Full time

Shift:

Day Shift Description:

**Experience with labor unions and employee contracts a plus but not required.**

**Healthcare industry experience a plus but not required.**

POSITION PURPOSE  

Provides   H uman   R esource   (HR)   support   for   various   operations and services .    Work activities   involve   interacti ng   with executives,   various levels of management and professionals,   colleagues and vendors providing and   disseminating   information , as well as completing actions   pertaining to   HR op erational policies,   procedures   and processes .   Work activities require a thorough understanding of   HR   Center of Excellence ( COE ) , HR Shared Services (HRSS) and HR Business Partner (HRBP)   services and the application of internal systems   (e.g., Workday, Kronos timekeeping)   in order to review, verify and process   varied   HR   actions;   participate in   and maintain system   data integrity ;    process   actions and prepare reports ,   set-up and maintain internal databases; support special projects   and initiatives, and provide   varied and   ad-hoc administrative support. This position reports to a n   HR manager, director,   CHRO   or   other   HR leader.  

ESSENTIAL FUNCTIONS  

• Knows, understands,   incorporates   and   demonstrates   the mission,   vision   and values of Trinity Health in leadership behaviors,   practices   and decisions.  

• Interacts with executives, various levels of management and professional s , colleagues ,   and   vendors providing and   disseminating   information, as well as completing actions   pertaining to   HR operational policies,   procedures   and processes. Reviews,   completes   and processes   HR   transactions, access es   human resource information system s   (i.e., Workday) to obtain, verify and update records, conduct data integrity audits, and prepare statistical/operational reports. Serves as   liaison   to   HRSS , HR (COEs and HR internal   service   partners (i.e., Legal, Payroll, Risk Management, etc.)   non tasks ,   operations   and services.  

• Monitors and   maintains   select   compliance requirements   ( e.g., li cen sure, sanctions )   which   includes   maintaining   applicable   electronic files and databases, gathering   data   and preparing summaries for review and decision-making purposes.  

• Assists organizing events   within the HR service scope of the aligned HR function .   Maintains related databases, order materials, prepares and   disseminates   communications,   participates   and facilitates meetings, etc.  

• Conducts data integrity audits; reviews and   maintains   system data (e.g., supervisory orgs.); accesses system s   (i.e., Workday) to obtain and verify data and correct system discrepancies; generate s   statistical and operational reports and interface s   with HR SS, including HR   Technology ,   for technical guidance.  

• Processes, reconciles,   approves   and   monitors   HR billing and expense statements/invoices   and payroll actions.  

• Assists   with HR related communications, which includes developing materials,   compiling   and summarizing data, posting updates to intranet, MS Teams, etc .  

• Assists   in the continuous improvement of applicable HR practices,   procedures   and processes. Participates in and supports projects and ad-hoc request s   that   may relate to any HR   function   .   Keeps abreast of and adheres to HR plans, policies,   procedures;   information systems/applications, pertinent   laws   and compliance regulations.  

• Performs general administrative support requiring   proficiency   in the   utilization   of various software and application packages and the ability to navigate and access internal information systems, e.g., Workday, Kronos timekeeping, etc.  

• Maintain s   a working knowledge of applicable Federal,   State   and local laws and regulations, Trinity Health’s Corporate Integrity Program, Code of Ethics, as well as other policies and procedures   in order to   ensure adherence in a manner that reflects honest,   ethical   and professional behavior  

  MINIMUM QUALIFICATIONS  

• Associates '   d egree   in Human Resources , Business Administration or related field   and a   minimum of   three (3)   years '   experience in   an   H uman   R esource   support role , Customer Services or   higher level   Administrative Assistant role i n a high volume ,   highly confidential   work environment or an equivalent combination of education and experience .    

• Proven customer service orientation.   Strong written and verbal communication skills in order to discuss technical or sensitive information with internal and external customers.   Detail oriented with a high level of organizational skills and ability to manage and complete work in an efficient and thorough manner.  

• Ability to build strong, solid relationships with all key stakeholders. Consults with leadership to proactively   anticipate   customer needs and is creative and flexible in developing options.  

• Ability to organize and prioritize workload .    Ability to work in a   fast pace   work environment and handle multiple tasks and competing priorities within established deadlines.  

• Flexibility with handling and prioritizing completion of multiple tasks/projects in   a timely   and organized manner.  

• Ability to   maintain   high-level   of work productivity in a virtual environment.  

• Ability to work independently and with minimal supervision. Ability to work in a team environment and provide support to multiple positions. Ability to resolve problems and complete assignments accurately and promptly.  

• Ability to deliver consistent services   utilizing   the defined HR standard work methods to address people, process and technology related issues.   

• Proficiency   in MS product suite (Word, PowerPoint, Excel, Windows, Access, Visio) or related computer software. Some knowledge and experience of HRIS; familiarity with Workday preferred.  

• Exceptional level of accuracy and attention to detail. Ability to take initiative and be proactive.  

• Ability to serve as a steward of the culture by working to   establish   and maintain a caring, collaborative and   high performance   culture and displaying a commitment of diversity. Ability to understand organizational relationships and structures.  

• Ability to continuously learn and   seek   personal and professional growth opportunities in technical areas of professional focus and to build credibility with customers,   peers   and team members.   

• M ust be comfortable operating in a collaborative, shared leadership environment.  

• Must   possess   a personal presence that is characterized by a sense of honesty,   integrity   and caring with the ability to inspire and motivate others to prom ote   the philosophy, mission, vision,   goals   and values of Trinity Health.  

PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS  

• This position   operates   in a typical office environment .    The area is well lit, temperature- controlled   and free from hazards .    

• Incumbent communicates frequently, in person and over the telephone, with people in   a number of   different locations on technical issues.     

• Manual dexterity is needed   in order to   operate   a keyboard .    Hearing is needed for extensive telephone and in person communications .    

• The environment in which the incumbent will work requires the ability to concentrate, meet deadlines, work on several projects at the same   period   and adapt to interruptions .    

• Must be able to set and organize   own   priorities and   adapt to them as they change   frequently . Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles.  

• Remains stationary for extended periods of time, extensive computer work; occasionally transports objects weighing up to 25lbs.  

• Must be able to set and organize   own   work   priorities, and   adapt to them as they change frequently .    Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles .    

• Must   possess   the ability to   comply with   Trinity Health policies and procedures .    

  The above statements are intended to describe the general nature and level of work being performed by persons assigned to this classification.    They are not to be construed as an exhaustive list of duties so assigned.  

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.