EXECUTIVE N - ADMINISTRATION

External Job Description

Travel Management:
Arrange domestic and international travel, including flights, accommodations and ground transportation
Ensure compliance with the companies’ travel policies and guidelines
 
Expense Management:
Handle  the fuel, Travel, Telephonic Reimbursements.
 
Attendance Management of Team:
Keep track of the attendance for the entire team and update the  GM and as and wen required get the approval for the same.
Collaborate
 
Calendar Management:
Maintain and manage complex calendars for Rahul Sir, prioritizing tasks and scheduling meetings efficiently.
Coordinate internal and external meetings across multiple time zones.
Proactively identify and resolve scheduling conflicts.
Ensure appropriate buffer times for transitions between meetings.
 
Meeting Coordination & Communication:
Schedule and send invites, prepare agendas.
Ensure follow ups and action items from meetings are tracked and communicated.
Serve as a point of contact for calendar- related inquiries and updates.
Maintain confidentiality while handling sensitive information.
Proficiency in calendar management tools like Google calendar, Microsoft outlook or similar platforms.