Bookkeeper

Company Description

Mercure Jakarta Gatot Subroto

Novelty among the top-notch properties of south Jakarta. Conveniently located in the golden triangle area of business, Gatot Subroto. Accessible via Jl. Gatot Subroto and Jl. Kapten Tendean, with direct access to Jakarta inner ring road highway, 10 minutes to Whoosh Halim Station, close to diplomatic establishments and only 35 minutes drive from Soekarno Hatta International Airport. Providing 403 modern and superbly designed rooms, overlooking the glamorous urban scenery, ensuring comfort and serenity.

Beyond its prime location, city views, and modern facilities, the hotel is committed to sustainability through its partnership with Green Key. It supports eco-friendly practices in water, energy, waste, cleaning, and sustainability education.

Job Description

To maintain accurate and up-to-date financial records by recording daily financial transactions, processing accounting documents, reconciling accounts, and supporting the Finance & Accounting Department in ensuring the accuracy and completeness of the hotel's financial information in accordance with hotel policies, Accor standards, and applicable accounting regulations.

Key Responsibilities

A. Financial Records & Bookkeeping

1. Record and maintain daily financial transactions, including income, expenses, payments, and receipts.

2. Ensure all financial transactions are properly documented, classified, and recorded in the accounting system.

3. Maintain accurate and organized financial records, journals, ledgers, and supporting documents.

4. Verify the accuracy and completeness of invoices, receipts, payment vouchers, and other financial documents.

5. Ensure all transactions are recorded in the correct accounting period and assigned to the appropriate accounts.

6. Assist in maintaining the hotel's general ledger and subsidiary records.

B. Accounts Payable & Receivable Support

1. Assist in processing supplier invoices, payment requests, and supporting documentation.

2. Verify invoices against purchase orders, receiving records, and approved payment documents.

3. Monitor outstanding payments and receivables and ensure proper documentation is maintained.

4. Assist in preparing payment vouchers and recording payments in the accounting system.

5. Follow up on discrepancies related to supplier invoices and payment records.

6. Ensure proper filing and documentation of accounts payable and receivable transactions.

C. Bank & Account Reconciliation

1. Assist in performing regular bank reconciliations and verifying recorded transactions against bank statements.

2. Identify and report discrepancies, duplicate entries, or missing transactions.

3. Assist in reconciling general ledger accounts and subsidiary accounts.

4. Ensure reconciliation records are properly maintained and submitted within the established deadlines.

D. Financial Reporting & Month-End Closing

1. Assist in preparing monthly financial schedules and supporting documents.

2. Support the month-end and year-end closing processes by ensuring all transactions are properly recorded.

3. Prepare transaction summaries and other accounting reports as required.

4. Assist in gathering financial data and supporting documents for internal and external audits.

5. Ensure all accounting records are accurate, complete, and readily available when required.

E. Internal Control & Compliance

1. Ensure all financial transactions comply with hotel policies, established procedures, and internal control requirements.

2. Maintain confidentiality of financial information and sensitive company documents.

3. Ensure proper authorization and approval are obtained before processing financial transactions.

4. Maintain an organized filing system for all financial documents and records.

5. Report any unusual transactions, discrepancies, or potential irregularities to the immediate supervisor.

6. Comply with Accor standards and applicable accounting and tax regulations.

F. Coordination & Administration

1. Coordinate with other Finance & Accounting team members and relevant hotel departments regarding financial documentation.

2. Follow up on incomplete or missing supporting documents with the concerned departments.

3. Maintain proper documentation for financial transactions and accounting activities.

4. Perform other accounting and administrative duties as assigned by the immediate supervisor.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, or a related field.

• Minimum 1–2 years of experience in bookkeeping or accounting administration, preferably in the hotel industry.

• Basic understanding of accounting principles and financial procedures.

• Familiar with accounts payable, accounts receivable, general ledger, and bank reconciliation.

• Proficient in Microsoft Excel and Microsoft Office applications.

• Experience using accounting software or hotel financial systems is an advantage.

• Good numerical and analytical skills with strong attention to detail.

• Good organizational, documentation, and time management skills.

• Honest, responsible, detail-oriented, and able to maintain confidentiality.

• Able to work independently and collaboratively within a team.

Additional Information

Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.

When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.